Office Administrator

About VONQ

At VONQ, we are revolutionizing the way companies attract top talent. As a leading provider of Recruitment Marketing and data-driven hiring solutions, we empower global HR teams to reach the right candidates. To keep our vibrant, international headquarters in Rotterdam running smoothly, we are looking for an organizational talent to oversee our day-to-day office operations and foster a great workplace culture.

Key Responsibilities

• Office Management: Keep our workspace and meeting rooms structured, welcoming, and fully equipped; manage incoming and outgoing mail/packages.

• Reception & Hospitality: Warmly welcome guests, candidates, and partners, ensuring top-tier hospitality, snacks, and team catering.

• Vendor & Supplies Management: Order office supplies, liaise with external service providers (facility management, cleaning, IT vendor), and handle inventory.

• Events & Travel: Assist in planning internal team events, meetings, and travel bookings for colleagues.

• Administrative Support: Collaborate with HR and Finance teams on basic invoicing, document management, and ad-hoc administrative tasks.

What You Bring

• Prior experience in office administration, reception, hospitality, or a similar organizational role.

• Strong written and spoken proficiency in English (our company language); Dutch is a major plus.

• Excellent organizational skills with great attention to detail and a proactive, problem-solving mindset.

• A friendly, approachable personality who thrives in a people-oriented environment.

• Proficiency with standard office software (e.g., Google Workspace, MS Office).

What We Offer

• A central role in an international, fast-growing MarTech company.

• A modern, well-connected office in the heart of Rotterdam.

• Competitive salary, flexible working hours, and hybrid working options.

• An inclusive, energetic team culture with regular social events and team lunches.

Ready to join us?